01
Scattered employee data
Employee files live in Excel sheets, email and paper folders. Nobody trusts which version is correct.
Stop running HR on Excel, WhatsApp and paper.
HR Management System on Odoo for Egypt & the Gulf
HRPrimes implements an HR management system (HRMS) on Odoo ERP for Egyptian and Gulf companies: one system for employees, attendance, leave, payroll, recruitment and performance, localized for your labor law.
Good morning, AhmedCustom Odoo portal
14
Days remaining
1
Letter in review
2
Expense claims
Leave balance
14Used: 7 · Remaining: 14
Recent requests
- Annual leaveApproved
- Salary certificateIn review
- Taxi receiptSubmitted
Sample data
Odoo Silver Partner•Egypt•KSA•UAE•Arabic & English support
Sound familiar?
The HR problems we hear every week
02
Attendance you can't trust
Manual sign-in sheets, buddy punching, and fingerprint devices that never sync with payroll.
03
Leave balance disputes
Every month employees argue about how many days they have left, and HR recalculates by hand.
04
Payroll errors and late salaries
Overtime, deductions, loans and allowances calculated in spreadsheets. One formula mistake costs trust.
05
Compliance risk
Social insurance, income tax, GOSI, WPS files and end-of-service gratuity calculated manually, with real penalty exposure.
06
Expiring documents
Contracts, iqamas, passports, work permits and medical certificates expire without anyone noticing.
07
Slow, messy recruitment
CVs buried in inboxes, no pipeline, no feedback trail, and good candidates lost to faster companies.
08
Painful onboarding and exit
New joiners wait days for contracts, equipment and access. Leavers walk out without clearance.
09
Subjective appraisals
Performance reviews happen once a year, on paper, based on memory and mood.
10
Expense claims chaos
Receipts in pockets and WhatsApp photos, reimbursements delayed for weeks.
11
HR drowning in requests
HR spends the day issuing salary certificates, answering balance questions and chasing signatures.
12
No visibility for management
Headcount, turnover, overtime cost and absence trends take days to compile, and are outdated when they arrive.
Problem → solution
One problem, one module, one source of truth
Employees
- Single digital employee file: contracts, documents, skills, emergency contacts, org chart
- Contracts with wage, salary structure, dates and working schedules
- Department and manager hierarchy with access rights
Employees
- Single digital employee file: contracts, documents, skills, emergency contacts, org chart
- Contracts with wage, salary structure, dates and working schedules
- Department and manager hierarchy with access rights
SoftPrimes Employee Portal
Leave, letters and expenses — connected to HR
A custom employee self-service solution built on Odoo. Employees submit their own requests; managers, HR and Finance work in the same system.
Leave requests
Choose a leave type and dates, check balances and follow request history.
Employee requests → manager or HR reviews → approved leave updates the balance and calendar.
Book a portal demo
- 1Email invitation
- 2Account activation
- 3Link to employee record
| Portal User | Internal User | |
|---|---|---|
| License | No full internal-user license | Internal-user license |
| Use | Employee self-service | HR, management and Finance |
| Access | Own records, as configured | Role-based Odoo access |
| Implementation | Custom portal scope | Modules and configuration |
Portal access does not require a full internal-user license. Custom development, configuration and support are a separate implementation scope.
Access scoped to each employee
The solution is configured to restrict employees to their own requests and attachments, with access for authorized HR and Finance staff and a recorded approval history.
Time Off Management
A clear balance. A clear approval path.
Configure leave policies in Odoo and give HR a shared view of entitlements, approvals and the team calendar.
Leave types
Annual, sick and unpaid leave, with balance requirements and supporting documents set by policy.
Allocations & accrual
Allocate days to individuals or groups; configure accrual, carry-over and service-based milestones.
Approval paths
Route requests to the employee approver, HR or both, according to the leave type.
Team calendar
Approved leave updates balances and the calendar; working schedules determine leave duration.
- 1.Request
- 2.Review
- 3.Approve or refuse
- 4.Update balance & calendar
Payroll & country rules
Payroll configured for your country and policies
Salary structures, allowances and deductions configured with HR and Finance. Accounting entries require Payroll Accounting to be enabled.
- Social insurance (employee & employer share)
- Progressive income tax brackets
- Allowances, incentives and deductions
- Bulk bank transfer
Sample payslip — Egypt
- Basic15,000
- Transport1,500
- Social insurance-1,650
- Income tax-1,100
NetEGP 13,750
Sample data
Attendance & biometrics
Attendance connected to your HR workflow
Biometric integrations and attendance rules are scoped for your company. Payroll linking is optional and requires agreed policies.
Fingerprint device
Odoo Attendances
Payroll integration, if configured
Shifts
Fixed, rotating and weekly schedules.
Lateness & absence
Automatic deductions per company policy.
Overtime
Extra hours calculated at the right rates.
Mobile check-in with GPS
Location-based attendance for field staff.
Supports ZKTeco and most popular biometric devices — we assess yours during discovery.
Recruitment & appraisals
From job post to performance review
A clear hiring pipeline, structured onboarding, and appraisals linked to goals.
Hiring pipeline
- 1Job post
- 2Screening
- 3Interviews
- 4Offer
- 5Onboarding
Performance appraisals
Goals
Goals per employee with progress tracking.
Periodic reviews
Quarterly or annual reviews with ready templates.
360° feedback
Input from manager, peers and the employee.
The full employee lifecycle, connected
Data entered once, used everywhere.
Built for your labor law, not a generic template
Egypt
Social insurance, income tax brackets, Egyptian Labor Law leave and overtime rules
Saudi Arabia
GOSI, WPS/Mudad salary files, end-of-service gratuity, iqama tracking
UAE
WPS SIF files, gratuity, visa and Emirates ID expiry tracking
Final rules are configured with your HR and finance team during implementation.
What changes after go-live
Area
Before HRPrimes
With HRPrimes
Payroll prep
Before HRPrimes: 5–7 days in Excel
With HRPrimes: Hours, auto-calculated
Leave balance questions
Before HRPrimes: Daily calls to HR
With HRPrimes: Self-service, always up to date
Document expiry
Before HRPrimes: Discovered after the fact
With HRPrimes: Alerts 30/60/90 days ahead
Management reports
Before HRPrimes: Compiled monthly by hand
With HRPrimes: Live dashboards
Attendance
Before HRPrimes: Paper or unsynced devices
With HRPrimes: Synced to payroll automatically
From kickoff to first payroll
- 01
Discover
Map your HR policies, grades and payroll rules
- 02
Configure
Set up modules, localization and approval flows
- 03
Migrate & integrate
Import employee data, connect biometric devices and banks
- 04
Go live & support
Parallel payroll run, training in Arabic, ongoing support
Why SoftPrimes
Odoo Silver Partner
Certified implementation partner based in Cairo.
Arabic-first team
Workshops, training and support in Arabic.
Egypt & Gulf experience
Projects across Egypt, KSA and the UAE.
Industry verticals beyond HR
Construction, ready-mix, manufacturing.
Learn more
Guides and in-depth pages
Deeper reads on HR systems, Odoo HR and HR ERP for Egypt and the Gulf.
Frequently asked questions
See your HR running on one system, in a 30-minute demo.
Tell us a little about your company and we'll tailor the demo to your HR policies.